Presenter Guidelines

Fifth Annual St. Mary’s Research Celebration: Research Showcase

April 9-10, 2025

Join the conversation! Tag us on social media – #URW2025 #StMUResearch

Thank you for presenting at the Research Showcase on April 9-10, 2025! Your scheduled presentation time and location can be found here. Please review the instructions and deadlines below for submitting your presentation materials.

Presenter Check-In

All presenters must check in at the Registration Table on April 9, from 9:00 AM – 12:00 PM in the lobby of the Greehey Arena, located in the Alumni Athletics & Convention Center (AA&CC), first floor. At check-in, you will receive event materials, name tags, and conference swag.

The full Schedule of Events is available on the university’s conference calendar and the Research Showcase website.

For questions, contact us at urc@stmarytx.edu.

Poster Presenters

• The Faculty and Student Poster Symposium will take place on Wednesday, April 9, from 1:00 – 4:00 PM in the AA&CC Arena.
• Professional poster stands, and tables will be provided.
• Setup: Posters must be set up between 9:00 AM – 12:00 PM on April 9 during Presenter Check-In.

Poster Submission & Printing

• Download the PowerPoint poster template.
• When submitting your poster, save the PowerPoint as a PDF and submit the PDF file naming it “Last Name_First Name”.

To use the free poster printing service at the AMC, submit your 36” x 48” PDF by March 26, 2025, at 5:00 PM.

• Non-St. Mary’s presenters may replace the St. Mary’s logo with their institution’s logo.

Submission Instructions

• St. Mary’s faculty & students: Upload your poster to the Research Showcase Spring 2025 Canvas Course.
• If you opted to be judged, also submit a PDF to the Final Poster for Judging assignment in the Research Symposium Spring 2025 Canvas Course by March 26.
• Non-St. Mary’s presenters: Upload to this link by March 26 at 5 pm for free printing. 

📌 Late posters will incur a $50 printing fee.

Oral Presenters

• All oral presentations will take place on Thursday, April 10, from 9:00 AM – 4:00 PM in various University Center conference rooms (second floor).
• Check the Event Link for your scheduled time and location.
• Presentation Time Limits:
• Students: 15 minutes (including Q&A)
• Faculty/Staff: 30 minutes (including Q&A)

Presentation Submission

• Deadline: All PowerPoint presentations must be submitted by April 2.
• St. Mary’s presenters: Upload your PowerPoint to the Research Showcase Spring 2025 Canvas Course.

Non-St. Mary’s presenters: Upload to this link.

• If not submitted by April 2, you must bring your presentation on a flash drive and arrive 30 minutes before your scheduled time.

📍 An Information Table will be available on the second floor of the University Center for any event-related questions.

Visitor Parking

• Parking is available in Lot T, adjacent to the AA&CC.
• Download and display your parking pass on your dashboard.

For any questions, contact urc@stmarytx.edu.

We appreciate your participation and look forward to a successful Research Showcase!