Microsoft Sharepoint Information

Microsoft Sharepoint is a web-based collaborative platform that where users can create websites to share, store, organize, and securely access information from any device. Organizations can collaborate to help manage archives, documents, reports, and other vital content that would be helpful to the team and any department within the organization. Check out the video to learn more about Sharepoint.

 

Microsoft SharePoint Guide

Microsoft Teams Guide Thumbnail

Provided by Microsoft.

Sharepoint Guides

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Upload files to your SharePoint document library, so you can access them from anywhere

You can drag files from your computer into your document library,.

In SharePoint in Microsoft 365, click Upload on the command bar. If you use Microsoft Edge, you can upload either files or folders.

SharePoint in Microsoft 365

Sharepoint Upload

SharePoint Server 2016

Sharepoint Document

In SharePoint Server 2013, click New document and browse for a file. Depending on how SharePoint is configured, you may have to click Upload existing file first.

For more info, see Upload files to a library.

Open a document in a document library

Click to open the document you want to work on and it will open in Office for the web. If you have the application installed on your computer and want to use it, click Edit Document > Edit in . For info on document libraries, see What is a document library?

Word document opened from SharePoint library with Edit in Word highlighted

Work with others on the same document, at the same time

In a document library, click to open the document you want to work on. It will open in Office for the web. The number of people currently editing the document appears at the top right of the document.

Drop down dialog that shows who's editing a document

See Document collaboration and co-authoring.

Share documents

Select the document you want to share, click the ellipses () to open the menu, and then click Share.

SharePoint Online

SPO Document right click menu with Share highlighted

SharePoint Server 2016/2013

Clicking Share on a file

See Share SharePoint files or folders in Microsoft 365 or Video: Share documents in SharePoint Server.

Share sites

If you have site owner permissions, click SharePoint or Sites, choose the site you want to share, and then click Share Share button.

Create a team site

If you're using Microsoft 365, you can create a site from the SharePoint start page, and it automatically creates a Microsoft 365 group. If you create an Microsoft 365 group in Outlook or People, and you automatically get a team site in SharePoint in Microsoft 365. For more on creating team sites, see Create a team site in SharePoint Online.

If you have site owner permissions with SharePoint Server 2016 or SharePoint Server 2013 click Sites, and then click + new site or + new.

Screenshot of new site button on Sites page New Site button

Add a list or library to your team site

To add a list or library to SharePoint in Microsoft 365, click + New from within a site, and then pick List or Library from the list.

New link clicked with List highlighted

To add a list or library for SharePoint Server versions of SharePoint click Settings SharePoint 2016 Settings button on title bar. and then click Add an app.

Add an application (list, library)

For more info, see Create a list in SharePoint or Create a document library in SharePoint.

Keep previous versions of a document while you make changes to it

In SharePoint in Microsoft 365, right-click a document in a library, and then click Version History (you might have to scroll the menu),

Document library right click menu with version history highlighted

For SharePoint Server versions, click the ellipses (...) next to the file, and then click the ellipses (...) again in the dialog to get to the menu, or select the document and click Version History on the Files tab.

The file tab with Version History highlighted

SharePoint Server ribbon and Files tab

For more info, see Enable and configure versioning for a list or library.

Search for something

Type a search keyword into the Search box, and then click the Search icon Search box magnifying glass icon.

SharePoint Online

Site search field

SharePoint Server 2016 and 2013

Screenshot of search box

See What's new in search in SharePoint Online.

Share information with your entire organization

In Microsoft 365, SharePoint in Microsoft 365, or SharePoint Server 2016, click the app launcher App launcher button, then click the Yammer or Newsfeed tile, type your message, and then click Post.

For SharePoint Server 2013, click Yammer or Newsfeed in the header bar.

SharePoint 2013 top menu bar

Provided by Microsoft.